Privacy Policy

The Black Dental Association of Canada (“BDAOC,” “we,” “us”) respects your privacy. This policy explains what personal information we collect through bdaoc.ca, how we use it, and the choices you have.

Information we collect

Free membership sign-up. When you join as a student, pre-dental student or retired dentist, we collect your name, email address, phone number (optional), membership type, school or former practice, province, and any message you choose to send.

Paid membership. When you purchase a membership, our payment processor, Stripe, collects your name, email address, phone number, title and specialty, and payment details. BDAOC does not see or store your full card or bank account numbers.

Emails you send us. If you contact us at info@bdaoc.ca, we receive the information you include in your message.

How we use your information

We use your information to:

• set up and manage your membership, including billing and receipts;
• contact you about your membership, BDAOC events, the annual conference, mentorship and outreach programs;
• respond to your questions and requests; and
• understand our membership so we can plan programs that serve it.

We do not sell or rent your personal information.

Service providers

We use trusted third parties to run the website and our membership services. They process information on our behalf and only as needed to provide their services:

• Stripe – payment processing for memberships;
• Web3Forms – delivers free membership sign-ups to our email;
• Google Workspace – our email (info@bdaoc.ca); and
• Cloudflare – website hosting and security.

Some of these providers may store or process information outside of Canada, including in the United States, where it may be subject to the laws of those countries.

Cookies

The BDAOC website does not use advertising or tracking cookies. Our payment pages, hosted by Stripe, use cookies needed to process payments securely and prevent fraud.

How long we keep information

We keep personal information for as long as you are a member and for a reasonable period afterwards to meet our record-keeping and legal obligations, then delete or anonymize it.

Your choices and rights

You can ask to see the personal information we hold about you, ask us to correct it, or withdraw your consent to being contacted at any time by emailing info@bdaoc.ca. Withdrawing consent may affect our ability to provide membership benefits.

Protecting your information

We take reasonable steps to protect your personal information from loss, misuse and unauthorized access. Payment information is handled by Stripe using industry-standard security.

Changes to this policy

We may update this policy from time to time. The “last updated” date above shows when it was last changed.

Contact us

Questions about this policy or your personal information can be sent to:
Black Dental Association of Canada
info@bdaoc.ca